Personal Secretary

Key Responsibilities:Calendar Management:Organize and manage executive calendars, scheduling meetings, appointments, and travel arrangements.Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion.Communication:Screen and direct phone calls and emails, responding to inquiries when appropriate.Prepare and edit correspondence, communications, presentations, and other documents.Meeting Coordination:Coordinate and prepare materials for meetings, conferences, and presentations.Take minutes and maintain records of executive meetings.Administrative Support:Prepare expense reports and manage reimbursements.Maintain office filing systems and ensure accuracy and confidentiality of files and records.Order office supplies and maintain inventory.Confidentiality:Handle confidential information with discretion and maintain a high level of confidentiality at all times.Travel Arrangements:Arrange travel itineraries, accommodations, and logistics for business trips.Ensure travel arrangements are cost-effective and meet the executive's requirements.Special Projects:Assist with special projects and provide support to other departments as needed.Required Skill SetBachelor's degree in Business Administration, Secretarial Studies, or related field preferred.Minimum of 2 years of experience as a Personal Secretary or similar role.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational and multitasking skills.Excellent verbal and written communication skills.Ability to work independently with minimal supervision.High level of professionalism and discretion.Strong attention to detail.