Position Title: Executive Assistant to CEOCompany: Pricol LimitedLocation: CoimbatorePosition Overview:The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer by providing high-level administrative and operational assistance. This position requires exceptional organizational skills, discretion, professionalism, and the ability to handle sensitive information with the utmost confidentiality. The Executive Assistant will act as a primary point of contact between the CEO and internal/external stakeholders, ensuring efficient communication and coordination of activities.Key Responsibilities:Calendar Management: Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal departments and external contacts to ensure the CEO's schedule aligns with business priorities.Communication: Serve as a liaison between the CEO and internal teams, external partners, clients, and stakeholders. Draft, review, and distribute correspondence on behalf of the CEO, ensuring accuracy and professionalism in all communications.Meeting Coordination: Prepare agendas, materials, and presentations for meetings attended by the CEO. Attend meetings as necessary, take detailed notes, and follow up on action items to ensure timely completion.Travel Arrangements: Arrange domestic and international travel for the CEO, including flight bookings, hotel accommodations, transportation, and itinerary planning. Anticipate travel needs and provide comprehensive support to ensure smooth and efficient travel experiences.Administrative Support: Provide comprehensive administrative support to the CEO, including managing expenses, processing invoices, maintaining files, and handling other ad hoc tasks as needed. Exercise discretion and judgment in handling sensitive information and confidential matters.Project Coordination: Assist the CEO in managing various projects and initiatives by coordinating cross-functional teams, tracking progress, and ensuring deadlines are met. Act as a central point of contact for project-related inquiries and updates.Relationship Management: Cultivate and maintain positive relationships with key stakeholders, including board members, investors, clients, and partners. Facilitate communication and collaboration to support the CEO's objectives and organizational goals.Prioritization and Time Management: Prioritize competing demands and manage multiple tasks effectively to support the CEO's productivity and efficiency. Proactively identify opportunities to streamline processes and optimize workflow.Qualifications:Bachelor's degree in Business Administration, Communications, or related field preferred.Proven experience as an executive assistant or similar role, supporting C-level executives.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Excellent communication skills, both written and verbal, with a keen attention to detail.Exceptional organizational abilities and the ability to manage time-sensitive tasks with minimal supervision.Discretion and integrity in handling confidential information and sensitive matters.Flexibility and adaptability to thrive in a fast-paced, dynamic environment.Professional demeanor and the ability to interact effectively with individuals at all levels.Strong problem-solving skills and a proactive approach to resolving issues.Ability to maintain composure under pressure and demonstrate resilience in challenging situations.The Executive Assistant to the CEO plays a critical role in facilitating the CEO's effectiveness and contributing to the overall success of the organization. This position offers an exciting opportunity for a proactive and dedicated professional to make a meaningful impact in a dynamic and collaborative environment.
