Assistant Manager - Administration And Facilities

Assistant Manager - Administration And Facilities

Bnp Paribas 2

Assistant Manager - Administration And Facilities

Details of the offer

Job Description - APAC

About BNP Paribas Group:
BNP Paribas Group is a leading European bank with a strong global footprint across 72 markets and more than 202,000 employees.The Group provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships

About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas Group, a leading bank in Europe with an international reach. With delivery centers located in Mumbai and Chennai, we are a 24x7 global delivery center. We partner various business lines of BNP Paribas such as Corporate and Institutional Banking, Wealth Management, Retail Banking through three verticals - Information Technology, Operations and Finance Shared Services.

About Businessline/Function :
Administration and Facilities Team in India is the central Team which coordinate with all the entities India to help in providing the real-estate need as well as maintaining commercial offices and provide support to the organization in India with various Insurance Policies ,Relocation of Employee travel and other support services.

Job Title:
Assistant Manager
Administration and Facilities

Infinity, Mumbai
Business Line / Function:

(if applicable)

Number of Direct Reports:
Directorship / Registration:

Position Purpose
Provide support to the organisation in Providing Timely MIS and cost report. The team member will also contribute in floating of RFP for Insurance which cover mostly Liabilities and asset Insurance

· To co-ordinate for renewals / new Insurance requirements with Group Entities / HR / IT & ensure timely renewals / insurance of new assets.
· Follow up with the insurance Co.'s for quotes, assist Manager in negotiations, Prepare a comparative (initial quote & final quote)
· Obtain Management approvals & finalize the Insurance Co.
· Process for payments on a timely basis & follow up for the policies
· To keep a track of all Insurance expiry dates, renewal dates.

Relocation and Records Management
o To co-ordinate and prepare documentation related to Relocation of household effects of Employees/Expats, Movement of IT Equipment and Non IT asset movement
o To coordinate with Record Management Co. to ensure documents are collected on timely basis
o To process the PAN India invoice and monitor the cost. Main MIS & update filling

Fixed Asset Verification
o To Coordinate with finance Team for providing Fixed asset register
o To Coordinate with External Auditors and Facilities Teams for identification of assets
o To Coordinate with External Auditors for providing reports upon verification of assets

Monthly Provision Reporting
o To co-ordinate with Facilities Teams, Branch FMs for collating data for monthly provision reporting to Financial Control
o To scrutinize the payments made and unpaid invoices during the month for preparing the data
o To prepare and share provision data to Bank and ISPL Financial Control teams.
o To prepare and collate necessary detail and supporting as justification for variances in data if any.

· To co-ordinate and prepare documentation related to Insurance & Cars
· Maintain MIS/ Dashboard for Insurance & Cars
· Filing of documents

Technical & Behavioral Competencies
Technical:MS Office , MS Excel, MS Word , MS Power Point & SAP MM Module
Behavioral:Communication and Negotiation skills
Specific Qualifications(if required)

Commerce Background with good Knowledge on expenses accounting as well as Good Knowledge of Microsoft office

Skills Referential

Behavioural Skills : (Please select up to 4 skills)

Ability to collaborate / Teamwork


Ability to share / pass on knowledge

Creativity & Innovation / Problem solving

Transversal Skills: (Please select up to 5 skills)

Ability to understand, explain and support change

Ability to inspire others & generate people's commitment

Ability to manage / facilitate a meeting, seminar, committee, training…

Ability to develop and adapt a process

Analytical Ability

Education Level:
Bachelor Degree or equivalent
Experience Level
At least 5 years

Other/Specific Qualifications(if required)


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